Event Vendors
Texas VFW Events
The Department of Texas VFW hosts several large events throughout the Year. We welcome all event vendors who have a specific focus on the welfare of veterans and specifically out members. If you would like to be a vendor at any of our Department held events, please read through this page and see the schedule of events throughout the year.
- January - Mid-Winter Conference
- June - State Convention
- July - Officer Training Seminar (OTS)
- October - State Commander's Homecoming
Vendor Rates
The vendor booth area has limited spacing and payment is required as soon as possible following your application approval. Non-payment will result in denial of your vendor application and the space will be provided to the next party on the vendor waitlist.
Vendor Booth Space – $800
Add Electricity – $150**
** Electricity charges are based upon rates provided by the event venue and may be subject to change after coordinating any specific needs you may have.
Discounted Rates
If you are a good standing VFW member, own your own business and would like to be a vendor, a special discount rate is available. We will work directly with you after the Vendor Application is approved.
Event Information
For our larger State Convention and Mid-Winter Conference, there are 2 1/2 days of full events/sessions that require a vendor to be available at their booth. See more information within the Vendor Guidelines section regarding attendance requirements and tentative schedule. Approved vendors for our OTS and Homecoming events will receive a separate event schedule based on availability.
Vendor Guidelines
Vendor booth spaces are limited and vary by event. All vendors are required to complete the Vendor Application Form prior to approval being confirmed. All applications are processed as first-come, first-serve.
Vendors will receive (1) 6’ skirted table with 2 chairs as a standard booth.
Vendor Guidelines:
The Department of Texas will not be responsible for any merchandise left on the tables at any time.
Any merchandise to be sold from the table must be approved in advance by the Department of Texas. Any exhibitor caught selling unauthorized merchandise will be subject to forfeiture of their vendor space with no refund of the vendor fee.
Table location and hours of operation be provided prior to the event.
Games of chance or machines costing to play WILL NOT be allowed.
Vendors who tear down early without prior approval, will not be approved for future events.
Vendors who do not show up after requesting a table will not be approved for future events.
Vendor Cancellations:
We request if you need to cancel less that one (1) week before the event—please let us know as soon as possible.
Cancellation less than one (1) week before the event will result in forfeiture of the rental fee.
Vendor Attendance
Vendors are required to have their table ready prior to the conference Start time of Thursday (first day) at 8:00am. Below is Conference vendor booth schedule.
Wednesday – Vendor Table Setup any time after 5:00pm
Thursday – Vendor Table Setup 7:00am, Table Hours 8:00am to 4:00pm
Friday – Vendor Table Hours 8:00am to 4:00pm
Saturday – Vendor Table Hours 8:00am to 12:00pm
Vendor Table Breakdown 12:00pm
If circumstances arise and your vendor booth must be broken down prior the convention end time, you are required to notify the Department Secretary. Any prior break down will be taken into account for future vendor event participation.
Event Vendor Application
Please read all information on the Event Vendors page prior to submitting your application. Please have all required information for the vendor application.